Can I use this template in Notion or Google Docs?

Yes. Copy the markdown document and paste it into Notion, Google Docs, a family website, or any shared document that your planning group already uses.

Does this template require an account or photo upload?

No. The template is a standalone planning document. Copying, downloading, and sharing happen in your browser and do not request family names, contacts, accounts, or photos.

How should AI-generated keepsakes be shared?

Keep documentary reunion photos distinct from creative edits, label an AI-generated keepsake clearly, and share it only after permission and review by the people pictured.

Free, portable working document

Give the reunion
a working document.

A copy-ready photo plan for the person keeping a big family day calm: priorities, roles, permissions, a short schedule, and an archive note.

Copy into NotionDownload MarkdownNo account or upload

TOGETHERLENS / FIELD NOTE 07FAMILY · PHOTO

THE MASTER COPY

Family reunion
photo plan

01Decide what mattersThree photos, not thirty.

02Give it ownersOne calm lead per task.

03Ask firstPermission before sharing.

04Keep the originalsContext travels with the file.

Copy · adapt · pass it on

The document

Seven small decisions
that keep the day human.

Reunion snapshot

Name the date, place, photo lead, and the three pictures that matter most.

Roles and accessibility

Give the photo day a few calm owners and make the plan usable for everyone.

Permission and clear labelling

Keep documentary photos and clearly labelled creative keepsakes distinct.

Source-photo inventory

Record originals, context, and sharing preferences in one place.

Simple photo schedule

Put the full reunion, household groups, and natural moments on one short list.

Activity prompts

Use a few gentle prompts to make candid photos without turning the day into a checklist.

After the reunion

Copy originals, add names and context, and share only the agreed version.

One source of truth.Paste it where your family already plans: Notion, Google Docs, a shared note, or a printed folder.

Full text, ready to carry

Start with the plan.
Make it yours.

Nothing is hidden behind a sign-up. Edit the blanks, remove what does not fit, and keep the consent note visible when a photo travels beyond the reunion group.

Family reunion photo plan in Markdown

# Family Reunion Photo Plan

Plan a relaxed, inclusive reunion photo day: decide what matters, assign a few simple roles, collect permissions, save the original photos, and leave future relatives a clear record of what happened.

**Best for:** family-reunion hosts, photographers, and one person keeping the photos organized.

**What this template includes:** a photo priority list, source-photo inventory, permission check, simple schedule, activity prompts, and a post-event archive checklist. It is useful on its own and does not require an app or account.

## 1. Reunion snapshot

- **Reunion name:**
- **Date and place:**
- **Photo lead:**
- **Backup photo lead:**
- **Approximate number of people:**
- **Where originals will be kept:**
- **Shared album / folder link:**

### The three photos that matter most

1. **Everyone together:** where, when, and who needs to be present
2. **Household groups:** list each household or family branch
3. **People who rarely get photographed together:** list names and why this photo matters

Keep this list short. A few planned photos leave room for real moments.

## 2. Roles and accessibility

| Role | Name | What they do | Backup |
| --- | --- | --- | --- |
| Photo lead |  | Calls the photo list and checks faces are visible |  |
| Timekeeper |  | Gives a five-minute warning before group photos |  |
| Helper |  | Helps people find the right group without rushing |  |
| Original-file keeper |  | Saves original files and folder notes |  |
| Activity host |  | Starts a photo prompt activity |  |

### Make the photo plan easier for everyone

- Choose a place with seats, shade, and a short walking distance.
- Schedule the largest group before people need to leave.
- Ask before moving mobility aids, hearing aids, or personal items.
- Let people opt out of individual photos without making it a public issue.
- Take a calm version first, then a playful version if the group wants one.

## 3. Permission and clear-labelling check

Use this section before sharing photos outside the reunion group.

- [ ] Everyone knows where reunion photos will be shared.
- [ ] Parents or guardians have been asked before sharing children’s photos.
- [ ] Anyone who asked not to be posted publicly is marked in the sharing note.
- [ ] Original camera files will be kept with the reunion date and context.
- [ ] A new creative or edited image will be labelled clearly so it is not mistaken for an unedited documentary photograph.

**Sharing note:**

> These are reunion keepsakes. Please ask before reposting photos that include someone outside your household.

## 4. Source-photo inventory

Use this only for originals that you already have permission to organize.

| Person / group | Best existing photo | File location | Permission / sharing note | Context to save |
| --- | --- | --- | --- | --- |
|  |  |  |  |  |
|  |  |  |  |  |
|  |  |  |  |  |

**Context is part of the archive.** Add names, approximate year, place, photographer (if known), and any story the family wants future relatives to keep with the image.

## 5. Simple photo schedule

| Time | Group / moment | Location | Who calls it | Done? |
| --- | --- | --- | --- | --- |
|  | Full reunion photo |  |  | [ ] |
|  | Household groups |  |  | [ ] |
|  | Grandparents / elders with family |  |  | [ ] |
|  | Siblings / cousins / friends |  |  | [ ] |
|  | Candids and activity moments |  |  | [ ] |

### Three prompts for natural group photos

1. “Everyone take one small step closer.”
2. “Look at the person who made you laugh first today.”
3. “One calm photo, then one where you all tell the same old family joke.”

## 6. Activity prompts

Use one or two to help guests make candid, useful photos without turning the day into a checklist.

- Find the person who travelled the farthest.
- Photograph a shared recipe, object, or family tradition.
- Take a picture of two people telling the same story differently.
- Photograph the place before everyone arrives and after the last goodbye.
- Ask an elder what they hope someone remembers about this reunion.

Keep private stories or sensitive photos in the family archive, not a public post.

## 7. After the reunion

- [ ] Copy original files to the agreed archive location.
- [ ] Name the album with date and place.
- [ ] Add names and context to the most important photos.
- [ ] Share only the version and audience people agreed to.
- [ ] Ask relatives to add missing names or stories within two weeks.
- [ ] Save a short note describing any clearly labelled creative keepsake.

### Archive note

> Reunion: [name] — [date] — [place]. These originals were collected by [name]. Names, context, and sharing preferences were added by the family where known.

## Resources

This free planning template is provided by TogetherLens. The mobile tool is not required to use this template.

For a printable, no-login reunion planning checklist, see:

https://togetherlens.app/tools/family-reunion-planning-checklist/

Keep this document useful on its own. Any AI-generated keepsake should be clearly labelled and shared only with the people pictured after permission and review.

Optional next step

When the camera rolls
still cannot align.

The plan works without an app. If a relative is far away, TogetherLens can make a separate, clearly labelled keepsake from permissioned portraits after the reunion plan is in place.

Family-photo handoff

Bring separate camera rolls into one reviewed scene.

Download on the App Store Get it on Google Play

Optional. Free to install. Review with the people pictured before sharing.

Good questions

Keep the useful
parts in view.

Can I use this in Notion or Google Docs?

Yes. Copy the document and paste it into the shared workspace your planning group already uses. The headings and tables stay readable, and you can remove any section that does not fit.

Does the page collect family names or photos?

No. Copying, downloading, and sharing are browser-local actions. The page does not ask for an account, contacts, names, or a photo upload.

What should I label as AI-generated?

Keep real reunion photographs documentary. If you create a separate creative keepsake, label it clearly, ask the people pictured, and review it before public sharing.